Karlsruhe

Office Manager (m/f/d)

As Office Manager (m/f/d) you will ensure that investors, visitors and callers are comfortable. You will also ensure that office operations run smoothly and contribute to improving company processes and daily operations.

Your tasks

  • First point of contact and reception for our visitors (m/f/d) in person as well as by telephone and e-mail
  • Support with the organization and correspondence with car rental companies, administration of insurance, rental contracts and subscriptions
  • Managing and administering supplier relationships, food and beverage deliveries, office supplies, work clothing
  • Maintaining our meeting rooms to ensure a pleasant atmosphere for our visitors
  • Organizing and coordinating employee events together with the Communications department
  • Answering employee queries on office administration matters
  • Support with the coordination of room bookings
  • Induction of interns, working students and trainees in office management topics

Your profile

  • Training or degree course in administration, communication, secretarial work or an equivalent qualification in office management
  • At least 3 years of professional experience as an Office Manager, Front Office Manager or Administrative Assistant (m/f/d)
  • Strong coordination and organizational skills as well as strong communication skills
  • Very good self-organization and time management skills
  • Experienced handling of the common MS Office programs
  • Very good written and spoken German and English (other languages are an advantage)

Why us?

  • A fast-growing start-up with a clear mission
  • Flat hierarchies and an open corporate culture
  • Plenty of room for personal initiative/creative freedom and personal and professional development
  • Varied & responsible tasks
  • Company pension scheme and a subsidy for occupational disability insurance 
  • Gym cooperation
  • Free drinks & snacks
  • Attractive health offers at the cutting edge